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Challenge

The newly formed partnership between London-based Aspermont Media and Creative Hire delivered a seamless experience for the latest Future of Mining conference in Sydney. Facing various challenges stemming from geographical location, it was crucial for Creative Hire to leverage our extensive project management experience to establish clear communication channels, set expectations and ensure timely delivery of the project.

The primary objective of the event was to unite Australia’s mining industry pioneers and provide delegates with an engaging and informative experience. Many of the major players in the Australian mining industry are based on the West coast of Australia so it was imperative for Creative Hire to deliver an exceptional event in order to continue attracting major exhibitors to this Sydney-based conference and ensure its future success.

Client
Future of Mining – Sydney
Service
Event & Conferences
Location
Sydney Masonic Centre – Banquet Hall + Foyer
Date
20 – 21 February 2023

Solution

Creative Hire took great care in designing the floor plan with engagement as priority. Delegates were received into the foyer of the Sydney Masonic Centre, where the impactful registration desk was effectively positioned. Event signage aided the flow of the registration process, with visitors able to download their own event program prior to entering the conference and exhibition spaces.

Creative Hire’s Eclipse exhibition system range provided a valuable base for exhibitors to showcase their products and services, with the floorplan consisting of five 2x2m booths and eight 3x2m booths. Exhibitors also had the option to upgrade their booths with digitally printed graphic wall panels to drive additional interest to their stand.

A key feature of the well-considered floor plan was the inclusion of the Info Point, created by seamlessly fitting a 2m x 2.5m fabric banner to the Eclipse walling panels. This provided a designated area for delegates to convene and engage in discussions. Additionally, a relaxed 7m x 4m coffee lounge provided ample space for delegates to network and venue catering on either side of the area maximised their time spent with sponsors.

Result

Aspermont Media were glowing in their review of Creative Hire’s delivery of the Future of Mining conference in Sydney. Creative Hire’s depth of experience in project management and strong focus on delivering exceptional service was key to this confident partnership and clearly instrumental in the overall success of the conference, resulting in the extension of the partnership.

“Our main challenge was to manage an event in Sydney while being based in London. The venue was new for the team, so the way Creative Hire assisted with all the site visits as well as being in contact with the venue themselves really put us at ease.

We found the team invaluable throughout the entire process, with their amazing communication, great customer service and project management. They worked around the time zones efficiently and always got back to us in a timely manner.

 

On-site, Taras gave us the best customer service and ensured the clients were happy with their stands. Thank you for a stress-free experience both pre and post-event!”

Fernanda Frisoli, Event Operations Executive – Aspermont Media Ltd.

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